Privacy Policy
General Personal Data Protection Policy of Agro Amazônia Produtos Agropecuários S/A (AAPA)
1. Goal
We are Agro Amazônia Produtos Agropecuários S/A (“AAPA”) and we care about the protection of your personal data. We have developed this Personal Data Protection Policy (“Policy”) so that you can understand what data we have about you, how we use it and to explain the rights you have over the personal data we process.
2. Scope
This Policy covers the use of personal data by AAPA itself and by all AAPA Regionals and Affiliates.
3. Responsible
Manager of the Compliance and Internal Controls Department and Personal Data Protection Officer (DPO).
- Privacy Policy
- Cookies Policy
4. Guidelines
In addition to AAPA being the Controller of your data, the Regional and/or Affiliate with which you have a relationship will be a Joint Controller of your personal data. The Controller(s) directly involved in the processing of your data will be responsible for them.
It is noteworthy that there are cases in which AAPA, by execution of contract or legal obligation needs to carry out the sharing of data with external agents and, in these cases, these companies are considered operators of
personal data.
Accordingly, any references in the Policy to “we” will be construed as a reference to AAPA, its Regionals and Affiliates.
The personal data we hold about you and how we use it varies depending on the nature of your relationship with us, which we will see in the course of this Policy.
4.1. Applied Legislation
Law No. 13,709/2018 – General Law for the Protection of Personal Data (LGPD).
4.2. Nature of the Relationship: AAPA Customers or Potential Customer
If you are one of our customers or a potential customer, we collect and process your personal data.
4.2.1. What personal data is used (collected)
From the moment there is any relationship between AAPA and you, the following personal data may be collected and processed:
- a) name, personal qualification, signature, telephone, address, e-mail, contractual data and data for analysis and granting of credit;
- b) guarantees offered, certificates, terms and records of official bodies and/or entities (such as environmental and fiscal) and invoices;
- c) if you visit us in person, we will collect your photo (or images).
This personal data will have been provided to us by you or passed on to us by another contact, such as a store manager, another customer, or a colleague in the profession. In addition, we have recorded our interactions, specifically, the emails exchanged with you and the notes we make in relation to our telephone conversations, meetings or visits in which we participate.
4.2.2. How we use your personal data
We use this personal data for the purpose of developing existing contracts or initiating a contractual relationship with new customers, always seeking to meet legitimate interests (article 7, item IX of the LGPD) targeted by us and by you in relation to the services or products we provide. We will use your personal data to, for example:
- a) contact you and present or discuss about our services and products (and any changes thereto);
- b) understand your interest in our activities;
- c) carry out studies and disseminate the results of our work, including in our social networks;
- d) respond to your questions or concerns;
- e) grant credit and deal with administrative matters, such as signing and renewing contracts (article 7, item V of the LGPD);
- f) to fulfill other contractual obligations that fall to us, as well as to demand compliance with those that fall to it.
We also use your data to contact you via email, from time to time, with information that we believe may be of interest to you about our products and services. If you do not want to be contacted in this way, you can let us know by contacting us.
4.2.3. With whom personal data is shared or to whom it is transferred
Your personal data may be shared externally with companies owned by Sumitomo Corporation or with third party companies involved in fulfilling contractual or legal obligations.
Your data may be shared for the purposes of disseminating our products and services and is used only to perform functions related to the development of our activities and business, in accordance with the purposes indicated above.
Eventually, they may also be transferred internationally when there is a need for specific approvals related to customer credit, observing the applicable privacy laws and ensuring the levels of protection required by the LGPD.
We will also share your personal data in other situations if we are required by law to do so or for the defense of the rights of the company.
4.2.4. Where and for how long personal data is stored
Your personal data is stored physically with access controls and securely, as well as digitally in the cloud, and may be transferred internationally to servers located, primarily, in Japan and/or in the United States of America or in other countries according to the nature of the services we contract, being certain that service providers will be sought that guarantee adequate protections comparable to those of the LGPD.
Your data is kept for the period strictly necessary for each of the purposes described above and/or in accordance with current legal deadlines. There are exceptional cases that can be maintained even after the achievement of the purpose, such as for compliance with legal obligation, transfer to third parties, exclusive use of the Controller and study by research body, as provided for in article 16 of the LGPD.
4.3. Nature of the Relationship: Partners, Suppliers or Service Providers
If you are one of our partners, suppliers or service providers, as a legal representative or executor of services, we collect and process your personal data.
4.3.1. What personal data is used (collected)
The personal data we may have about you is, as a rule:
- a) name, personal qualification, signature, telephone, address, e-mail and professional details (with position or function);
- b) data for analysis and granting of credit, guarantees and/or bank data;
- c) if you visit us in person, we will collect your photo (or images);
- d) if you transport some of the products we sell, we collect your license (CNH – National Driver’s License) and the geolocation of your vehicle when the information is relevant to the safety of these products.
This personal data will have been provided to us by you or your employer. In addition, we have recorded our interactions, specifically, the emails exchanged with you and the notes we make in relation to our telephone conversations, meetings, visits in which we participate or the performance of the service performed.
4.3.2. How we use your personal data
We will use your personal data to, for example:
- a) contact you and talk about the products or services of our interest and/or portfolio (and any changes thereto);
- b) discuss market issues;
- c) clarify doubts;
- d) identify you in our electronic records;
- e) deal with administrative matters, such as signature, registration, control, renegotiation and/or renewal of contracts;
- f) make payments;
- g) safely comply with other contractual obligations (article 7, item V of the LGPD) that fall to us and require compliance with those that fall to our partner, supplier or service provider.
4.3.3. With whom personal data is shared or to whom it is transferred
Your personal data may be shared externally with companies belonging to Sumitomo Corporation or with third parties involvedin fulfilling contractual or legal obligations. This data is used only to perform functions related to the development of our activities and business, in accordance with the purposes set out above.
Eventually, they may also be transferred internationally when preparing management reports for our economic group, observing the applicable privacy laws and ensuring the levels of protection required by the LGPD.
We will also share your personal data in other situations if we are required by law to do so or for the defense of the rights of the company.
4.3.4. Where and for how long personal data is stored
Your personal data is stored physically with access controls and securely, as well as digitally in the cloud, and may be transferred internationally to servers located, primarily, in Japan and/or in the United States of America or in other countries, according to the nature of the services we contract, being certain that they will be sought service providers that ensure adequate protections comparable to those of the LGPD.
The data is kept for the period strictly necessary for each of the purposes described above and/or in accordance with current legal deadlines. There are exceptional cases that can be maintained even after the achievement of the purpose, such as for compliance with legal obligation, transfer to third parties, exclusive use of the Controller and study by research body, as provided for in article 16 of the LGPD.
4.4. Nature of the Relationship: AAPA Employee or Former Contributor
Processes your data if you are a collaborator or former collaborator of AAPA. If you are an active contributor, please refer to our Internal Personal Data Protection Policy for Employees on our intranet. If you are a former contributor, inthis section you will find more details.
4.4.1. What personal data is used (collected)
When the termination of an employee of AAPA occurs, we need to keep some of their personal data:
- name, personal and professional qualification, e-mail, data of your family members, labor and tax data, the reason for your dismissal and for what period you worked.
4.4.2. How we use your personal data
We need to process your personal data to prove compliance with legal or regulatory obligations regarding the old employment relationship and the collection of taxes due.
4.4.3. With whom personal data is shared or to whom it is transferred
Your personal data may be shared externally with public bodies or entities, within the scope of compliance with legal or regulatory obligations.
4.4.4. Where and for how long personal data is stored
Your personal data is stored physically with access controls and securely, as well as digitally in the cloud, and may be transferred internationally to servers located, primarily, in Japan and/or the United States of America, or in other countries according to the nature of the services we contract, being certain that service providers will be sought that guarantee adequate protections comparable to those of the LGPD.
The data is kept for the period strictly necessary for each of the purposes described above and/or in accordance with current legal deadlines. There are exceptional cases that can be maintained even after the achievement of the purpose, such as for compliance with legal obligation, transfer to third parties, exclusive use of the Controller and study by research body, as provided for in article 16 of the LGPD.
4.5. Nature of the Relationship: Visitor to our website
- a) Contact;
- b) apply for a job; or
- c) make a complaint to our ombudsman, as detailed below.
4.5.1. What personal data is used (collected)
The personal data collected will be defined by the type of form completed by you on our website:
- a) Contact: when you fill out our registration form, we collect and process your name, email, telephone number and the message you sent us;
- b) Careers: when you apply for a vacancy through our website, we collect and process your full name, your e-mail, data contained in the curriculum and other documents that you have sent us, your nationality, date of birth, telephone, if you have a disability and what type, your level of education, place of education and dates of the courses taken, location of work of your interest;
- c) Ombudsman: when you fill out our ombudsman form, we collect and process, eventually, your name, telephone, email and your description of the facts and circumstances of your complaint. The completion of this form can be done anonymously.
4.5.2. How we use your personal data
The purposes of the processing of personal data collected are also indicated by the type of form you have completed:
- a) Contact: when we use the personal data provided by our Marketing area, according to the purposes indicated in your message sent with the registration;
- b) Careers: we use your personal data to assess your suitability for the characteristics of the vacancy made available by the companies of the AA PA Group, to contact you if we are interested in hiring you or to advance in a selection process, as well as to store your data in our database for any opportunity.
- c) Ombudsman: we use your data to investigate a complaint made by you.
4.5.3. With whom personal data is shared or to whom it is transferred
Among the personal data collected by the forms, we share only the data of the “Careers” form and for the companies that are members of the AAPA Group that have an interest in your professional profile.
4.5.4. Where and for how long personal data is stored
Your personal data is stored physically with access controls and securely, as well as digitally in the cloud, and may be transferred internationally to servers located, primarily, in Japan and/or the United States of America, or in other countries according to the nature of the services we contract, being certain that we will seek service providers that guarantee adequate protections comparable to those of the LGPD.
The data is kept for the period strictly necessary for each of the purposes described above and/or in accordance with current legal deadlines. There are exceptional cases that can be maintained even after the achievement of the purpose, such as for compliance with legal obligation, transfer to third parties, exclusive use of the Controller and study by research body, as provided for in article 16 of the LGPD.
4.6. Right of the Holders of Personal Data over their Data
The LGPD in Brazil gives the holders of personal data the following rights in relation to their data.
| Right | What does that mean? |
|---|---|
| 1. Access | Request information about what personal data AAPA holds about you. |
| 2. Rectification | Require the correction or rectification of your personal data that is incomplete, inaccurate or outdated. |
| 3. To the information | Receive information about which entities your personal data has been shared. |
| 4. Restriction of treatment | Request the anonymization, blocking or deletion of your personal data that is unnecessary or excessive. |
| 5. Repeal | Revoke the consent given for the processing of your personal data. |
| 6. Deletion | Require the deletion of your personal data in some cases, and provided that the treatment is based on consent. |
| 7. Opposition | Oppose any unlawful processing of your personal data. |
| 8. Portability | Request the transfer of your personal data to another supplier of products and/or services, considering the compatibility between systems and/or database. |
| 9. Opposition to treatment | Oppose the processing of your personal data in case of non-compliance with the provisions of the LGPD. |
To exercise any of these rights you may, at any time and, through an express request, contact the Data Officer of the APA Group. Your right to petition with respect to your personal data is also guaranteed, according to article 18 of the LGPD.
4.7. Changes to this Personal Data Protection Policy
The AAPA may eventually make changes to the policy to ensure that it is updated or to reflect any changes in the law. We suggest that whenever you browse our website, check the updated version of this Policy.
4.8. Links to other websites
Our website contains links to other websites, but we are not responsible for the privacy and data protection practices or the content of such websites.
4.9. Contact Us
In case of doubt or complaint about this Policy or about the way AAPA treats your personal data, you can at any time manifest yourself, through several channels:
- a) contact the Personal Data Protection Officer (DPO) of AAPA.
- b) by telephone to the DPO +55 (65) 3319-2100;
- c) via e-mail, [email protected];
- d) the AAPA Website.
Your right to petition with respect to your personal data is also guaranteed, according to article 18 of the LGPD.
5. Attachments
Appendix 1 – Link and QR Code to contact AAPA directly
6. Reviews
Revision 00 – 08/12/2021
Revision 01 – 12/30/2022
Cookies Policy – Careers Portal Agro Amazônia Produtos Agropecuários S/A (AAPA)
1. Goal
AAPA values quality in the provision of services to its customers and cares about the privacy of the holders and protection of their personal data.
The purpose of this Cookie Policy is to clarify candidates and visitors to the website about the concept, the classification of Cookies, how they are used by AAPA, among other information contained in this Policy.
2. Scope
This Policy covers the use of personal data by AAPA itself and by all AAPA Regionals and Affiliates.
3. Responsible
Manager of the Compliance and Internal Controls Department and Personal Data Protection Officer (DPO).
4. Guidelines
With more than 39 years of experience, AAPA offers distribution of agricultural inputs, specialized services that increase productivity, as well as nutrition solutions. On the rise in agribusiness and recognized as one of the best companies to work for in Brazil, AAPA currently has approximately 1. 000 employees and is constantly expanding this number, through the application of people / new talents passionate about agro and driven by the challenges on the site https://carreiras.agroamazonia.com/.
4.1. Applied Legislation
Law No. 13,709/2018 – General Law for the Protection of Personal Data (LGPD).
4.2. What are Cookies?
These are small files sent to the User’scomputer or mobile device, which allow the Platform to store identifiers in the User’s browser, in order to improve the browsing experience on the website.
They allow the User’s browser to store the actions performed while the browsing session is active, tracking their traffic patterns, determining their geolocation and preferred language, in order to allow the provision of our services in a faster and more targeted way, through habits and preferences.
Cookies also make it possible to identify the location in which the User accesses the website, the device used to connect, how long he stays on the website, number of clicks, behavior, as well as the moment when the User left the website, providing AAPA with performance metrics and identification of problems in the use of the website by Users.
4.3. Classification of Cookies
Cookies can be classified as follows:
I. Duration
- a) Session cookies – temporary, which expire after the User closes the browser used to access the website;
- b) Persistent cookies – are stored on the User’s device, until their expiration date or until the User deletes them.
II. As for the owner
- a) Third-party cookies – defined by third parties, which are not from the website itself or related – that is, Cookies created by other websites/applications;
- b) Proprietary cookies – set by the website itself that the User visits or by third parties on their behalf.
III. The function performed
- a) Essential/necessary cookies – essential (mandatory) for the operation and navigation on the website, as they provide the basic functionalities and use of services by the user, such as login authentication and cookie preferences;
- b) Performance cookies – used to improve the functioning of the website, providing information on how Users interact with the Platform, the most visited pages, the time of visit and any problems encountered (such as error messages);
- c) Functionality cookies – allow the website to capture and memorize the User’s preferences during navigation in order to optimize the usability ofthe platform by Users. They include features such as the memorization of items and the analysis of the use of the website by the User to offer experiences with more relevant and personalized content;
- d) Advertising cookies – direct advertisements and advertisements to Users, depending on their interests and behavior on the Platform. These Cookies are used to provide more relevant advertisements to Users, according to their interests and habits, also allow the measurement of the effectiveness of advertising campaigns.
4.4. What Cookies do we use?
When the User uses our website, its services and functionalities, AAPA may collect certain information through Cookies. This information serves to improve navigation and experience on the Platform, as well as to provide important information about its usability and performance.
In order to offer our services and ensure the full functioning of our Platform, we collect and use the following Cookies:
| Kind | Function | Legal hypothesis | Name | Description | Expiration | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Performance, Owners, and Session | Inform data about areas of the site visited and report on problems found | Art. 7, I of the LGPD |
|
||||||||
| Performance, Owners, and Session |
Inform data about areas of the site visited and report on problems found | Art. 7, I of the LGPD | _Ga | Iincluded in each page request on a site and used to calculate visitor, session, and campaign data for the sites’ analytical reports. By default it is set to expire after 2 years, although it is customizable by site owners. | 2 years | ||||||
| Strictly necessary |
Allow loading of unique user data to Use of the Website. | Art. 7, IX of the LGPD | JSESSIONID | Session cookie used by JSP websites. It is typically used to maintain an anonymous user session by the server. | Session | ||||||
| First-party and third- party advertising cookies |
Stores user preference data to deliver personalized experience. | Art. 7, I of the LGPD | CONSENT | Themessage provides information about the end user: (i) how he uses the website and (ii) any advertising he may have seen before visiting said website. |
16 years | ||||||
4.5. How to manage Cookies?
The process of managing Cookies takes place through the configuration section of the browser, which may vary according to each one. In this way we list the official support links of the most used browsers:
Google Chrome
Microsoft Edge
Firefox
Safari
Opera
4.6. Policy Modifications and Updates
This Policy is subject to a continuous process of improvement and updates, which is why it is necessary for the holders to constantly follow this document according to the update date informed at the end of this Policy.
If you have any questions or complaints about this Policy or about the way AAPA uses Cookies and other personal data, in addition to accessing our AAPA General Personal Data Protection Policy, you can at any time express yourself, through several channels:
- a) contact the Personal Data Protection Officer (DPO) of AAPA.
- b) by telephone to the DPO +55 (65) 3319-2100.
- c) via e-mail, [email protected];
- d) the AAPA Website.
Your right to petition with respect to your personal data is also guaranteed, according to article 18 of the LGPD.
5. Reviews
Revision 00 – 12/13/2022